Section 12, of the Local Government (General) Regulations 2015 states that a Council must make available for public inspection documents containing the following prescribed matters:
(a) a document containing details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by any Councillor or member of Council staff in the previous 12 months, including—
(i) the name of the Councillor or member of Council staff; and
(ii) the dates on which the travel began and ended; and
(iii) the destination of the travel; and
(iv) the purpose of the travel; and
(v) the total cost to the Council of the travel, including accommodation costs;
(b) the agendas for, and minutes of, ordinary and special meetings held in the previous 12 months which are kept under section 93 of the Act, other than those agendas and minutes relating to a part of a meeting which was closed to members of the public under section 89 of the Act and are confidential information within the meaning of section 77(2) of the Act;
(c) the minutes of meetings of special committees established under section 86 of the Act and held in the previous 12 months, other than those minutes relating to a part of a meeting which was closed to members of the public under section 89 of the Act and are confidential information within the meaning of section 77(2) of the Act;
(d) a register of delegations kept under sections 87(1) and 98(4) of the Act, including the date on which the last review took place under sections 86(6) and 98(6), respectively, of the Act;
(e) a document containing details of all leases involving land which were entered into by the Council as lessor, including the lessee and the terms and the value of the lease;
(f) a register maintained under section 224(1A) of the Act of authorised officers appointed under that section;
(g) a list of donations and grants made by the Council in the previous 12 months, including the names of persons who, or bodies which, have received a donation or grant and the amount of each donation or grant.
A person wishing to view any information published in Statutory Registers or the Register of Interests is to contact Acting Executive Manager Safety, Risk and Compliance Services, Cameron Montgomery on the following details:
After initial contact, the applicant will be provided with an application form to complete and return to the City of Ballarat. The applicant will be notified of their granted access to the register applied for and will then be contacted to arrange a suitable time to attend the Gordon Building and view the register/s.